Proprietary Software Documentation

Proprietary Software Documentation in a startup refers to written materials that describe the functionality, design, and usage of the company’s internally developed software. This documentation is essential for technical teams, users, investors, and compliance purposes, ensuring smooth development, maintenance, and scalability.

Key Components of Proprietary Software Documentation

Software Overview & Purpose
o Describes what the software does, its core functionality, and the problem it solves.
o Provides target user demographics, industry applications, and competitive advantages.
Technical Architecture & System Design
o Details the software’s framework, components, and integrations.
o Explains databases, APIs, security protocols, and infrastructure setup.
Installation & Deployment Instructions
o Covers installation prerequisites, setup steps, and environment configurations.
o Provides guidance on on-premise, cloud, or hybrid deployment models.
User Manual & Interface Guide
o Includes step-by-step instructions for navigating and using the software.
o Defines key features, commands, and troubleshooting steps.
API Documentation (if applicable)
o Lists available APIs, endpoints, authentication methods, and data exchange protocols.
o Helps developers integrate external services with proprietary software.
Security Policies & Compliance Guidelines
o Outlines access control mechanisms, encryption standardsEncryption Standards in a startup refer to the protocols and technologies used to protect sensitive data by converting it into unreadable code for unauthorized users. Encryption ensures secure communication, data privacy, and regulatory compliance, safeguarding business and customer information. Key Encryption Standards for Startups • AES (Advanced Encryption Standard)o AES-256, AES-128, and AES-192 are widely used for securing databases, files, and cloud storage.o Commonly applied in financial transactions, data protection, and cloud security. • RSA (Rivest-Shamir-Adleman) Encryptiono Uses public and private keys for secure communication.o Essential for email encryption, digital signatures, and authentication systems. • TLS/SSL (Transport Layer Security &..., and data protection measures.
o Ensures compliance with industry regulations like GDPR, HIPAA, SOC 2.
Version History & Change Logs
o Documents updates, bug fixes, feature enhancements, and major software releases.
o Helps track evolution and software lifecycle management.
Troubleshooting & Support Guide
o Provides solutions for common errors, FAQs, and support contact details.
o Ensures efficient handling of technical issues.
Licensing & Intellectual Property Considerations
o Defines proprietary rights, usage limitations, and terms of ownership.
o Prevents unauthorized distribution or modification.

Why Proprietary Software Documentation Matters for Startups

Improves Development & Maintenance – Ensures structured workflows for engineers.
Enhances User Experience & Adoption – Helps customers and internal teams understand functionality.
Strengthens Compliance & Security – Protects intellectual property and ensures regulatory adherence.
Supports Scalability & Investor Confidence – Well-documented software is more appealing for partnerships and funding.

Written by Swedish Ventures, Rolf Olsson. Remarks to this article could be sent to glossary@swedishventures.se.

ASO: DD-09-06